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File/Document Tracking 

Solve your File Tracking & Record Management challenges with DominateRFID!


  • Bring accountability, accuracy and visibility to your document management system.
  • Ensure compliance and streamline business processes.
  • View documents on the map of your facility.
  • Track the complete chain-of-custody and never lose an important document again.
  • Protects records from inappropriate and unauthorized access.
  • Extensive real-time Alert system with video surveillance helps control unauthorized movement of documents.
  • Attach unlimited number of digital records to each document.
  • Fully supports the use of Barcode, RFID and a combination of both.
  • Meets statutory and regulatory requirements including archival, audit, and oversight activities.
  • Web-based application for easy access anywhere in the world.
  • Improves office productivity and efficiency and provides protection and support in litigation.


DominateRFID File Management is a web-based records management and RFID tracking solution combined in one easy to use package. Our solution helps in managing the complete lifecycle of records from creation through disposal.

There are no limitations to our configuration capabilities. It can fit the exact records and compliance needs of your operation, whether you are in accounting, law firm, courts, healthcare, government, or any other sector.


Physical File Tracking

By installing fixed RFID readers and antennas at strategic locations (doorways, shelves, desks, etc.), the movement and location of files are automatically updated in real-time.

Handheld RFID reader can be used to perform daily audits. Use its audio and visual indicators to search and quickly find the missing or misplaced documents.


Retention Management

Retention schedules and methods of destruction for each record type can be defined in advance or may be determined on the fly. The system automatically generates retention queues of records due for archiving or destruction.



Files can be checked out to a person, a role, a department or even outside entity. System will keep the complete chain-of-custody information and automatically send due date reminders via email.

The Transfer module allows securely transferring files to/from other departments or facilities using paperless approval process.



Due to the sensitive nature of documents, security is a crucial and integral part of this system.

Special security layers have been designed to authenticate the user and eliminate abuse, unauthorized use or web attacks.  


DominateRFID File Management is a combination of a web-based application and a series of mobile RFID applications that delivers dramatic improvements in accuracy, productivity and cost savings. It can easily integrate with your Record Management System (RMS) or any other applications.


Not All RFID Solutions Are Created Equal

This is just the tip of the iceberg for what our solutions can do. When it comes to the functionalities required for a robust RFID File Tracking solution, we literally thought of everything.

Extensive R&D and years of experience have molded our software into the world-class RFID application it is today. Our goal is to make RFID applications that are intelligent, easy to use, reliable and affordable.


DominateRFID File Management Solution – another great product from DominateRFID. There’s nothing like it.


Simple to use. Simple to maintain. No barriers. No complications.

For more details of our solutions, please contact our Sales department.


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